Turn a pile of voicemails into one call-back list

Come off a job to ten voicemails? Upload them (or your own voice notes) and get one list: who called, what they want, how urgent, and a short reply for each.

How your agent does it

1. Upload today's voicemails and voice notes
2. Your agent pulls out names, numbers and what each person wants
3. Sorts them most urgent first
4. Drafts a short text reply for each for you to check

Example prompt

I'm uploading voicemails and voice notes from today. For each one give me: the caller's name and number if they said them, what they want in one line, how urgent it is (today, this week, whenever) and a short, friendly text reply. Sort the list most urgent first. If a name, number or address is unclear, write 'unclear' instead of guessing. Finish with any jobs from my own notes that aren't booked yet.

Good to know

• Difficulty: easy
• Typical benefit: 30–60 minutes a day
• Works best on: ChatGPT, Gemini, Claude
• Agent job: Trades Office Assistant, with Super-Organiser